All members of the community are expected to adhere to the same high professional standards. Punctuality, accountability, and open communication are crucial. We also suggest that you:
Monitor and review your work regularly
Stay updated on recent research and trends in the field of your project
Encourage the free exchange of ideas and support amongst members of the community
Maintain appearance, speech, and behavior above reproach during engagement with other community members
You are expected to understand and maintain high standards of honesty and integrity. Breaches of integrity include, but are not limited to, inappropriate collaboration, intellectual property including copyright infringement, or acts of bad faith.
We are fortunate to have organizers, mentors and fellows from different backgrounds. You are expected to operate on grounds of mutual respect, including but not limited to:
Refraining from harassing or discriminating against other members
Treating all members of the community fairly
Being respectful in communication
Being mindful of possible cultural differences, as we all come from different regions and backgrounds, and possible miscommunication, as we don’t all share a native tongue
Where the intended person may have room for improvement, sharing constructive criticism in private channels when possible
Being open and conscientious in considering feedback
Engaging others in your decisions when their outcomes would affect them
Being fair and impartial in your engagement with others
Giving others the reason of doubt
In particular, we do not tolerate discriminatory, harassing, or insulting remarks even when intended as a form of critique.
You are expected to actively participate in the program by:
Fulfilling the responsibilities applicable to your role in a timely fashion
Respecting the milestones of the program and the deadlines set by consent with your assigned mentor/fellow
Maintaining an online presence in the Slack channel created for the program
Engaging and collaborating with other members
Asking for help and guidance from other fellows, mentors and organizers as appropriate to support your responsibilities in the program
You are encouraged to use your legal name in Slack, Zoom and all forms of communication with Fatima Fellowship. You should not attempt to impersonate others or create a false identity with the purpose of misleading others.
New channels may be created only in the absence of existing ones for a set topic
Only organizers may create private channels
Channels should be named in a clear and concise manner
Channels should be used for their intended purpose in alignment with their name
You should NOT call attention to all community members in a public channel using the @channel or @here function without explicit consent from an organizer
Chat content of private channels should not be screenshotted or otherwise recorded, except for reporting a violation of this Code of Conduct
Chat content of public channels should not be screenshotted or otherwise recorded for sharing beyond the Fatima Fellowship program
You should not use the Slack channels for excessive solicitation, business marketing or personal gain
You should avoid disrupting the community, providing feedback other than as directed, spamming others
You should not “shop for answers” (for example DM’ing multiple organizers searching for an answer different than what you were initially given)
We reserve the right to delete Slack channels and content (posts, threads, questions, comments, and responses) that are not aligned with our mission, values, or Code of Conduct.
You are encouraged to have your camera on and directed at you face while in meetings, especially when you are communicating with others.
You have an irrevocable right to refuse turning your camera and/or microphone at any point during the meetings.
In case you choose to have your camera off, you are required to have your legal name in use.
With your camera on, you are expected to maintain professional demeanor, including but not limited to behaving respectfully, and remaining fully clothed.
Roles / Eligibility Criteria
As a member of the community participating in Fatima Fellowship, you are assigned one of the three roles below, with the eligibility criteria as follows:
During your time as a organizer, you should be:
During your time as a mentor, you should be:
During your time as a fellow, you should be:
An undergraduate in your final or penultimate year of study at an accredited institution, or a Master's student, or have completed undergraduate or Master's. You should not have started your PhD already.
At least 18 years old upon application to the program
Not participating as an organizer or mentor concurrently
Organizers fulfill the administrative work to keep Fatima Fellowship running smoothly, including but not limited to:
Creation, modification, or cancellation of any part of the program or derivatives thereof
Announcing the start and end of the application cycle to the program
Promoting the program internationally
Encouraging students to apply
Clarifying the components of the program and the expectations to both mentors and fellows
Inviting mentors, and onboarding them after their successful application
Evaluating project proposals submitted by mentors
Assessing mentors and fellows applying to partake in the program
Informing applicant fellows of the status of their application at the end of the application cycle
Creating new public Slack channels and archiving existing ones for each program cycle
Creating private Slack channels for each project
Following up with mentors on the progress of the project
Ensuring the fellows are in good standing based on their progress along the timeline of the projects, and their attendance of the associated programming
Being available to answer the concerns of fellows regarding their project and experience in the program, as well as any violations of the Code of Conduct
Taking an appropriate course of action in case of Code of Conduct violations
Mentors are crucial to success of Fatima Fellowship, as fulfill the role of:
Bringing their expertise to the program
Proposing the research topics for their projects
Setting a project proposal including a timeline and a list of deliverables
Selecting fellows from the pool of accepted candidates during the matching phase
Meeting with fellows at least twice a week to oversee their progress in the projects and guiding them on their next steps, as well as guiding them to any resources that would support their learning/research journey
Providing fellows with general advice on graduate studies, academic research and more generally the field of machine learning
Avoiding setting unrealistic expectations of the project and achievements of the fellows
Avoiding promising fellows with any returns in exchange of their participation in the project under their mentorship, except after their successful completion of the program
Avoiding burdening the fellows with any costs associated with their research activity
As part of the program, the fellows are expected to:
Complete the application to Fatima Fellowship successfully
Partake in the matching phase up to their assignment to a research project
Develop with their mentors a reasonable project timeline and deliverable in accordance with the proposed research topic
Work diligently for the duration of the Fellowship towards a mutually-agreed upon deliverable (e.g. code, paper, etc) with their mentors
Fatima Fellowship expects all fellows to uphold the highest standards of integrity and professionalism in the conduct of their fellowship project from the date of acceptance, through to their research phase and thereafter. Therefore, by participating in Fatima Fellowship, you agree to:
Strive for excellence, aiming to design, produce and share work of the highest quality
Always be aware of your overriding responsibility to public benefit and the public good
Observe and comply with all legal, regulatory and professional ethical requirements in the US or in countries where the Fellowship is conducted
Be straightforward and honest in all their professional relationships
Contribute to and promote the open exchange of ideas, research methods, data and results and their discussion, scrutiny and debate, subject to any considerations of confidentiality
Be unbiased, independent and professional in the conduct of your project, and in the reporting of your findings
At all times protect Fatima Fellowship’s reputation and integrity, and observe its values
Engage in a continuous process of professional development, and give back to the community by participating in the program again as a mentor when qualified
Appropriate Use of Resources
Members should not take, attempt to take, keep in their possession, sell, or attempt to sell, damage or destroy property (intellectual or physical), information, services, or accounts belonging to Fatima Fellowship or other individual(s).
Members should not seize, misuse, improperly share, or pirate Fatima Fellowship or others’ property, or violate their privacy rights.
Members should only use the computing resources made available by our sponsoring partners in accordance with the requirements of their assigned projects under Fatima Fellowship, and not other projects or work.
We acknowledge that our work as researchers often depends on the contributions of others. You should always claim only work that is your own, properly attribute collaborations, and avoid taking credit for what you have not done.
We encourage an open-source work ethic, and we solve problems collaboratively. The difference between properly attributed work and plagiarized submissions is found in citing source material and permission of the original author.
Proper attribution includes a description of what code was used or what help was given. A link back to the original source material or ideas should be included whenever possible. This belongs in a section titled "Attributions" of the README file for the relevant code.
Please note: an online code repository that has no license is presumed to be closed source and should not be used as a reference. Please include a license file in your own publicly published code.
Any publicized work resulting directly, even if partially, from the participation in the Fatima Fellowship program, including but not limited to: presentations, conference presentations, coursework material, preprint papers, conference papers, journal papers, per-reviewed papers, book chapters, etc, must include an “Acknowledgements” section stating: “This works has been done as part of the Fatima Fellowship [Year] program”.
Intellectual Property & Copyright
We expect all community members to respect the intellectual rights of other community members, as well as any external parties.
Intellectual property violations including copyright violations, using, and/or linking materials that you do not have the right to, will be evaluated by an organizer. Based on the findings, the Fellow may face disciplinary action, up to and including being withdrawn from Fatima Fellowship.
Additionally, Fatima Fellowship may request that you remove any content or material (either within Slack or externally) that is found to violate any Code of Conduct policy, contractual term, law, and/or any intellectual property right.
Plagiarism is the re-use of someone else's work (e.g. any code, writing, assignment solution, etc), without the permission or license of the author. Claiming someone else's work as your own is disrespectful to the author and to your learning process. "Cargo culting," or utilizing the techniques of another without applying your own thinking, is also considered plagiarism. Violating the terms of a license in a professional setting can result in lawsuits and endanger businesses. Doing so in the classroom can result in loss of assignment points, bad references from instructors.